Webber Budget & Forecasting

An interview with Savannah Magee, Senior Project Manager at one of the biggest Heavy Civil Projects at Webber

What is Webber Budget & Forecasting?

It’s a collaborative tool that allows the Project Team to digest the day to day information and take that information in order to forecast the future costs or the costs to complete the rest of the project as well as forecast the amount of work that will be completed each month.

Webber handles on average between 60 to 70 projects, ranging between $6 million to 380 million, and more than 250 users. The Budget revision process needs data reliability, multiple levels of analysis, reporting and comparisons. It becomes critical to have a system that is robust and can provide visibility into how the projects are performing financially on a monthly and quarterly basis. 

Watch how the tool works

How is this tool impacting the projects?

Before, we were using an Excel spreadsheet with different formulaires that were sent over from team to team to adjust or change information. Only one person could work on the spreadsheet at a time. The new version of  this tool allows everyone to digest and look at that information at the same time, which saves a lot of time and allows for more efficiency. One of the other advantages is that it is an online Cloud-based platform that allows the upper level managers to be able to digest that information altogether, instead of having a Project Control person compiling that information to present it.

Webber B&F brings standardization and digitalization between the business units (Heavy Civil, PLW Waterworks, Commercial, and Energy) and moves from manual processes to automated integration processes. The tool improves the efficiency of the process, traceability of data during the life of the project and between different systems, and accommodates robust access to share data.

How were the teams involved?

One of the reasons for success of the Webber B&F platform was that the project controls teams involved the operations teams very early on in the process- even during the development of the project. All the agents that would interact with the platform were asked to respond to challenges we had with the current software, what we were doing, what we would like to see, and we were also very involved during the implementation, and we were quick to respond, for example to spot any glitches (typical of any new implementation) or to identify different elements that would improve the processes.

The project controls teams involved the operations teams very early on in the process, and the teams have been closely involved throughout the development and implementation of the project. This has been key to success. 

What has been a challenge?

As with any other software, one of the challenges is getting everyone used to it. Another challenge we are still dealing with is the lag between this software and InSite (Accounting). Sometimes there’s some delay in updates in KEPION and B&F not posting quickly to Insite.

Information is connected with all the systems

Everyone in the teams has worked hard and has made a big effort to implement this, and they’ve done a really good job. The most important things is that they have been very proactive, and this has been crucial to see updates and changes, which was a big deficiency in the previous tool and that is now solved with Webber B&F.

“Webber puts a big emphasis on innovation. There’s always people asking what we can do better or differently to improve” Savannah Magee, Senior Project Manager